What are Madison County Public Records?
Madison County public records comprise information documented, electronically, physically, or otherwise, created and maintained by a custodial government entity. These records serve varying purposes and are regarded as proof of transparency on the part of the government. Under the Kentucky Open Records Act, public records must be made available to requesters no matter the characteristics or physical form of the document. County residents should, however, note that the law also prohibits public accessibility to specific records. This is to make sure that one person's right does not infringe on the rights of others. Pursuant to KRS 61.878, below are some government agency records that are not accessible to the public are:
- Documents that contain confidential details that, if disclosed, could lead to an invasion of privacy.
- Documents disclosed to an agency in confidence are meant for scientific research purposes.
- Trade secrets
- Real estate appraisals, feasibility estimates, and documents such as that
- Examination data regarding a licensing test
- Academic examination reports (before the exam is taken)
- Records of an ongoing investigation by one or more law enforcement agencies (especially as regards statutory or regulatory violations)
- Public records that, under federal regulations or laws, are prohibited from disclosure
- Records that cannot be disclosed due to specific Kentucky statutes.
- Documents containing information that have a reasonable potential to disturb public safety
Individuals should also note that custodial government agencies do not support third-party sites that may be capable of providing specific public records. Therefore, outcomes and record availability may vary.
Madison County Crime Statistics
Among other things, the FBI Uniform Crime Reporting (UCR) is the agency that collates, maintains, and discloses crime statistics across the country. This report is provided annually, and the statistics are from all state law enforcement bureaus. These government agencies must submit monthly crime reports to the FBI.
For the fiscal year of 2019, Madison county recorded a total of 18 violent crimes comprising of no murder, 4 rapes, 3robberies, and 11 aggravated assaults. The report also showed 226 property crimes, 60 burglaries, 139 larceny thefts, 27 motor-vehicle thefts, and no arson case.
In contrast, crimes recorded in the county for 2018 were 29 violent crimes from which there were no murders, 13 rapes, 3 robberies, and 23 aggravated assault cases. The record also showed 177 larceny thefts and 34 motor vehicle thefts, and no arson.
These statistics show that the crime rate in the county within those two years dropped by about 67.39%.
Are Madison County Criminal Records Public?
Yes, Madison County criminal records are accessible to the general public provided they are not sealed by record holders. Interested parties can obtain criminal records from the Kentucky State Police. The state department does not maintain an online database for record seekers. As such, requesting parties should complete the request form, include a money or check of $20, and send applications to:
Kentucky State Police
Criminal Identification and Records Branch
Criminal Records Dissemination Section
1266 Louisville Road
Frankfort, KY 40601
How to Obtain Madison County Police Reports and Arrest Records?
Interested Individuals can access Madison County arrest records and police reports through the Office of the Madison County Sheriff. The county sheriff allows record seekers to submit open records requests to obtain police reports, offense records, or crash reports. It is advisable to call the department telephone numbers to determine the status of the record and whether or not it is available. If the records are available for pickup, write a written request describing the record needed. Then, include the $5 charge for each open records request. Send requests, together with self-addressed stamped envelopes, to:
Madison County Sheriff' Office
135 West Irvine Street,
Suite B01, Richmond, KY 40475
Admin Phone: (859) 623-1511
Admin Fax: (859) 623-9520
Working Time: 8:00a.m to 4:30p.m (Mondays to Fridays)
Persons requesting Madison County police reports and arrest records are to do so during business hours from Monday to Friday.
How to Find Sex Offender Information in Madison County
Sex offender information in Madison County is a record that any individual resident can obtain. Since sex offenders are regarded as criminals in the state, requesters can access Madison County sex offender information from the county Sheriff.
Also, the Kentucky State Police, in conjunction with the County Sheriffs across the state, provides an online search tool for sex offenders known as the Kentucky Sex Offender Registry. Interested parties can search for sex offender documents within Madison County by providing, offender last name or number, street address, county, city, and Zipcode. Alternatively, interested individuals can obtain the documents from specific third-party websites.
How to Find Madison County Inmate Records
Parties interested in obtaining a Madison County inmate record can do so in person by contacting the Madison County Sheriff' Office at:
135 West Irvine Street,
Suite B01, Richmond, KY 40475
Admin Phone: (859) 623-1511
Admin Fax: (859) 623-9520
Working Time: 8:00a.m to 4:30p.m (Mondays to Fridays)
Alternatively, interested individuals can also access these documents online by visiting the Kentucky Offender Search provided by the state's Department of Corrections. To query the database, researchers will be required to disclose details such as the inmate's last name, first name & middle names, and aliases. Requesters can decide if they want the results to be presented with the images of the inmate or not.
How Do I Visit an Inmate in Madison County Jail?
The Madison County Sheriff's Office is charged with the management of the daily operations of the county detention center located at:
107 West Irvine Street,
Richmond, KY 40475
Phone: (859) 624-4710
However, in Madison County, all visitations are conducted electronically via GTL (global tel link) on phones, tablets, and such gadgets. The inmates get 30 minutes of visitation talk-time for free every week. After this visitation, talk-time will cost the concerned individuals 20 cents per minute. To buy more time, interested persons should visit the GTL GettingOut website. Once this is done, intending visitors can visit inmates on their preferred personal telecommunication devices.
There are four modes via which visitors can create an account on the GTL platform to speak with an inmate, and there are:
- Online - by visiting the GTL official website
- Kiosk - are the shops available in the front office. These are open from 8:00 am - 4:00 pm (Mondays to Fridays)
- Smartphone - by downloading the GettingOutVisits app from the smartphone app
- Call - Visitors can call GTL customer care agents on(866) 516-0115, who can GTL assist in setting up the account
Madison County Court Records
Madison County court records are official court documents containing the events that took place in a Madison court hearing. Pursuant to the Kentucky Open Records Act, residents of Madison County have the right to order and obtain these documents. The Madison County courts are:
Madison County Circuit Court: The Madison Circuit Courts have general jurisdiction over all case types in the county and is located in:
Madison Courthouse 101 West Main Street
P.O.Box 813, Richmond, KY 40475
Phone: (859) 624-4713
Fax: (859) 624-4746
Madison County Family Court: This Court deals with all matters concerning the family and is located in:
119 North 1st Street,
Richmond, KY 40475
Phone: (859) 625-5524
Madison County District Court: This Court has limited jurisdiction over issues in the county and is located in:
Hall of Justice
351 West Main Street,
Richmond, KY 40475
Phone for Probate/Civil cases: (859) 624-4723
Phone for Traffic-related cases: (859) 624-4722
Fax: (859) 624-4746
Are Madison County Court Records Public?
Yes, Madison County court records are public as stipulated in Kentucky's Open Record Act. Interested persons can order for these documents online or in person. However, all interested parties should remain aware that certain records are exempted from the public domain, and these include:
- Trade secrets
- Confidential documents that may lead to the invasion of a person's privacy
- Records prohibited from the public view by federal laws
- Records prohibited from the public view by state statutes
- Files that may disrupt public safety
- Records of an ongoing government investigation
How to Obtain Madison County Civil Court Case Records
The Madison County Circuit Clerk generates and disseminates civil court records in the county. Individuals interested in Madison County civil court records can submit written requests to the circuit clerk. Endeavor to describe the document requested properly to assist the court clerk in locating the files. Including details like litigants’ names, case numbers, and court rulings will make it easier for the court clerk to respond to requests. Also, include the charges required by the court clerk for processing the requests. Applicants should send their requests together with self-addressed stamped envelopes to:
Madison County Clerk
Madison County Courthouse
101 West Main Street
Richmond, KY 40475
Phone: (859) 624-4703
Requesters can use the CourtNet 2.0 database to find local civil court records online. The statewide repository maintained by the Kentucky Courts Of Justice costs 0.25$ per case search. Interested persons can locate court records with the different Search Options available on the database.
How to Obtain Madison County Criminal Court Records
Record seekers can get Madison County criminal court records from the circuit court clerk. Generally, submitting mail requests or visiting the department in person are ideal ways of accessing criminal court records. Either ways, applicants should be ready to provide important information related to the requested documents. Keep in mind that requests for criminal records in Madison County should be in the form of a formal letter enclosed in an envelope. Applicants must include the processing fee and self-addressed stamped envelope in the letter. Then, send via mail or submit in person to the:
Madison County Clerk
Madison County Courthouse
101 West Main Street
Richmond, KY 40475
Phone: (859) 624-4703
Criminal court records are also accessible online through the CourtNet 2.0 platform. Interested parties are required to pay $0.25 to use the different Search Options provided on the online repository.
What are Madison County Vital Records?
Madison County vital records are government-issued documents that comprise the details of a resident's significant life milestones. These records are marriage records, birth records, death records, and divorce records. The Madison County Clerk provides some of these records in the county, while the Kentucky Department for Public Health (Kentucky DPH) also disseminates this document.
Where and How to Obtain Madison County Divorce Records
Divorce records in Madison County created before June 1958 are obtainable at the County Clerk's office. Record seekers may visit the clerk with a well-detailed request letter which includes names of divorcees and date of dissolution. Generally, requesters are required to pay search fees for obtaining these records. Request letters may be sent by mail to the court clerk. Individuals using the mail option should attach the search fee, self-addressed stamped envelope, and a valid photo ID. The county clerk’s office is located at:
Madison County Courthouse
101 West Main Street
Richmond, KY 40475
Phone: (859) 624-4703
The Kentucky DPH also disseminates divorce records from Madison County. Interested individuals should visit in person at the lobby to fill the divorce application form and also make payments. Alternatively, requesters can send applications via mail to the state health department. Mail requests should include self-addressed stamped envelopes. Each requested divorce record at the Office of Vital Statistics cost $6. Send completed applications to:
Office of Vital Statistics
275 East Main Street 1E-A
Frankfort, KY 40621
Requesters may also drop their requests in the dropbox installed by Kentucky's OVS. Blank application forms are available inside the dropbox located at the visitor's entrance of the OVS’ office.
The processing time varies depending on the mode of application. Mail-in requests are generally processed within 5 to 7 business days. Online requests are the fastest method for ordering a Madison County divorce record. Also, requesters will be required to provide a valid means of identification when submitting the application.
Where and How to Obtain Madison County Marriage Records
The county clerk and Kentucky Office of Vital Statistics are official record custodians for Madison County marriage records. Interested parties can visit the county clerk to obtain desired records. Alternatively, requesters can complete the Marriage License Request Form provided by the county clerk. The local record custodian offers non-certified copies for free while certified copies cost $5. Therefore, requesters must indicate the type of marriage records needed. Interested parties should also provide the full names of both spouses together with the date of union. After completing the form, send via mail or email to:
Madison County Clerk
P.O. Box 1270
Richmond, KY 40476
Phone: (859) 624-4703
Email: Kenny.Barger@madisoncountyky.us
Working Time: 8:00a.m to 4:30p.m (Mondays to Fridays)
Alternatively, the Kentucky health department also offers these records to eligible individuals in Madison County. Requesters can visit the department in person, send mail requests, or use the drop box service to obtain marriage records from the central repository. For mail and walk-in requesters, complete the marriage request form with the names of wedded couples, date, and place of wedding. Afterwards, include the search fee of $6.00 for each certified copy. Send by mail or submit at OVS office located at:
Office of Vital Statistics
275 East Main Street 1E-A
Frankfort, KY 40621
Working Time: 8:00a.m to 3:30p.m (Mondays to Fridays)
A dropbox is also installed at the entrance of the Kentucky OVS office. Requesters can complete the blank application forms in the dropbox. Include the search fees and drop completed forms back into the box.
Where and How to Get Confidential Marriage Records in Madison County
In Kentucky, confidential marriage records do not exist; therefore, all marriages in Madison County are public marriages.
Where and How to Find Madison County Birth Records
Interested individuals can obtain Madison County birth records from the Kentucky OVS, and the fee for a certified copy of this document is $10.00. Generally, payments are payable via all bank cards. Those eligible to order for this record are record-holder, family member, legal representative, or an individual with a court order. Requesters are to visit the main office of the health department to get and fill a birth certificate request form. Rather than visit the department, record seekers may also mail completed forms to:
Office of Vital Statistics
275 East Main Street 1E-A
Frankfort, KY 40621
Working Time: 8:00a.m to 3:30p.m (Mondays to Fridays)
Persons interested in these documents can make phone requests by calling the OVS on (800) 241-8322 to make orders. Another alternative is to use the dropbox provided at the entrance of the OVS office.
Where and How to Find Madison County Death Records
Requesters can obtain Madison County death records from the Kentucky OVS. The death certificate request form is available to eligible parties (i.e. the deceased’s relatives and legal representatives) interested in obtaining the records. Death records requested from the statewide repository are obtainable in three ways; mail-in, drop-box, and walk-in requests. Once the request form is filled completely, mail or present it to the department using the address details below. Also, include the search fee of $6 for certified copies of death records. Requesters may also use the blank applications inside the dropbox located at the visitor’s entrance of the OVS office.
Office of Vital Statistics
275 East Main Street 1E-A
Frankfort, KY 40621
Working Time: 8:00a.m to 3:30p.m (Mondays to Fridays)
